Stop overpaying at tax time and never touch QuickBooks again.
Tax season stops being a fire drill. One team keeps your books closed every month, coordinates your payroll with ADP, and files your taxes in-house — so problems get caught in-month, not in April.
Most clients reclaim 12-20 hours a month and can save tens of thousands in taxes.
On your free call we'll talk through your business, where owners like you typically leave money on the table, and a ballpark of what the service would cost. No pressure, no obligation.
Common Questions We Answer
- What does monthly bookkeeping and taxes actually include?
- How do QuickBooks Online and ADP payroll work together?
- How do my books and my taxes stay connected?
- What would monthly bookkeeping and taxes cost for my business?
Schedule Your Free Strategy Call
Pick a time below that works for you. You'll get an instant confirmation and a calendar invite with the meeting details, plus a reminder before we meet.
More than bookkeeping — everything connected
You get a complete, done-for-you accounting function: your books and your taxes, handled by the same team — not a basic app that categorizes transactions and stops there.
Never touch QuickBooks again
Hand off the whole file. We own categorization, monthly reconciliations, and a clean close every period — your books get done without you lifting a finger.
Payroll that just reconciles
Your ADP payroll flows straight into your books — wages, taxes, and liabilities post automatically, so there's no double entry and no quarter-end cleanup landing on you.
Books and taxes, one team
The same people who keep your books file your return — so nothing gets lost in a handoff, and April brings no surprises, just a return built on numbers we already know cold.
Numbers you can act on
A plain-English P&L and cash-flow snapshot every month — so you always know what you can safely pay yourself and what's coming next.
What doing your own books is really costing you
Whether it's you at midnight or your receptionist squeezing it in between calls, DIY books carry a hidden price.
Lost deductions
Untrained eyes miss the S-corp salary, the QBI deduction, and home-office or vehicle write-offs, so you quietly overpay the IRS every year.
Lost hours
The 12 to 20 hours a month spent categorizing transactions and chasing receipts is time you never get back.
Lost focus
Every hour you or your team spend on the books is an hour not spent on sales, customers, and the work that actually grows revenue.
Why one team for books and taxes saves you money
A basic bookkeeping app categorizes transactions and stops there. Then a separate CPA does your taxes — and the two never talk. You forward emails, re-explain your business twice, and find out about problems at filing time, when it's too late to fix them. At Taxstra, the same team does your books and your taxes, so we catch the missed S-corp salary, the QBI deduction, or the payroll-tax slip before the return — not after.
How they compare
Basic bookkeeping app
DIY / doing nothing
Who This Is For
Our monthly accounting service is built for business owners who want more than a number-cruncher. They want a proactive partner who keeps the books clean, the payroll accurate, and the taxes in sync all year long.
Growing Businesses
Clean, monthly-closed books that keep you tax-ready year round and surface the numbers that drive decisions.
Owners Tired of DIY Bookkeeping
Hand off the QuickBooks Online file, reconciliations, and month-end close to a dedicated team.
Companies Running Payroll
Your ADP payroll synced straight into your books, with no double entry and no quarter-end surprises.
Clients Who Want One Firm
One team for accounting and tax, so your books and your return are always in sync.
Who this is not for
We'd rather tell you now than be the wrong fit later. This probably isn't for you if you're:
Pre-Revenue Businesses
If there's little or no monthly activity yet, you don't need a full monthly close just yet.
Bargain Hunters
If you only want the cheapest possible data entry, a basic app will beat us on price.
Committed DIYers
If you'd rather keep doing the books yourself, this isn't it. We take the work off your plate.
Tied to Other Software
We run on QuickBooks Online and ADP. If you won't move off other tools, we're not the fit.
How We Onboard Your Accounting
Switching your accounting to a new firm should feel easy. Here's exactly what happens from the moment you book until your books are running on autopilot.
Switching from your current bookkeeper or QuickBooks takes you about an hour. We migrate your file and map out any catch-up work, which is quoted separately.
Understand Your Needs
We start with what your business actually needs: your transaction volume, how you pay your team, the entities involved, and the reporting that would help you make decisions. That shapes the right QuickBooks Online and ADP setup for you, whether you're already running them or starting fresh.
Setup & Integration
We get QuickBooks Online dialed in and connect your ADP payroll so it posts automatically, so your books, payroll, and tax records all start speaking the same language. Any backlog catch-up is a separate, quoted project.
Monthly Close & Reporting
Every month we reconcile, close the books, and deliver financial statements you can actually use. Your dedicated team keeps everything accurate and answers questions as they come up.
Year-Round Tax Sync
Because the same team handles your taxes, your books stay tax-ready all year. When filing season comes, there's no scramble and no outside CPA, just a return built on numbers we already know cold.
What it costs — and what doing nothing costs
Most owners don't pay for accounting on an invoice. They pay for it in penalties, overpaid tax, and lost weekends — usually more than the fee itself.
The cost of standing still
- IRS penalties and interest for late or incorrect filings, which can run into the thousands
- Tax overpaid on deductions no one caught, often $5,000 to $15,000 a year for an S-corp owner
- Rush CPA fees to clean up the books in April, often $150 to $400 an hour
- 12 to 20 hours a month buried in QuickBooks, time typically worth $200 an hour or more to you as the owner
Your flat monthly price
$600–$2,500/mo
One flat fee, scoped to your transaction volume and payroll — books, taxes, and ADP coordination handled by one team. No hourly billing, no April surprises.
- Monthly bookkeeping and a clean close
- Your business return, filed in-house
- ADP payroll kept in sync
- A team that catches problems monthly
Frequently Asked Questions
How much does monthly bookkeeping and taxes cost?
Most clients invest between $600 and $2,500 per month, depending on transaction volume, payroll, and the number of entities. Once we understand your scope, we put together a clear, flat monthly price — no hourly billing and no surprises.
What does monthly bookkeeping and taxes include?
Your books and your taxes, handled by one team: full-service QuickBooks Online bookkeeping with monthly reconciliations and a clean month-end close, ADP payroll integration, monthly financial statements, and the same team that files your return year round.
My current books are a mess. Can you still take me on?
Yes. Getting your books current is a one-time catch-up and cleanup project, priced separately from your monthly service, that we complete before the monthly work begins. Once your QuickBooks is clean and reconciled, we keep it that way every month.
I'm behind on bookkeeping or tax filings. Can you help?
That's one of the most common reasons owners come to us. We handle back books and prior-year returns as a separate catch-up project, then keep you on time going forward. On your free call we'll map out exactly what's outstanding and what it takes to get current.
Can I switch to you in the middle of the year?
Anytime. We migrate your QuickBooks file, pick up where things stand, and reconcile the year so far — you don't have to wait for January 1 to get clean books and a team that owns them.
How do QuickBooks Online and ADP payroll work together?
Your ADP payroll integrates directly with QuickBooks Online. Wages, payroll taxes, and liabilities post automatically into your books, with no double entry, and payroll and accounting stay reconciled every period.
Are my books and taxes handled by the same team?
At Taxstra, one team handles both your books and your taxes under a single roof. Because the people doing your accounting are the same people filing your return, your books stay tax-ready all year with no handoffs to an outside CPA.
Do you work with clients outside of Illinois?
Absolutely. We work with clients in all 50 states. Our fully digital process means location is never a barrier.
See what you're leaving on the table
One team for your books, your payroll coordination, and your taxes — so April is a non-event. Book a free strategy call and we'll walk you through how the service works, where businesses like yours commonly leave money on the table, and what it would cost for you.
Book My Free Strategy Call